Company Information Search
Find answers in your company documents, with links to the original information.
What should I include in an expense claim?
Attach the receipt, explain the business purpose and select the cost centre. In this example policy, your manager reviews the claim before finance processes it.
A clearer operating result.
Useful when the operation needs more than another tool.
- Staff search several folders to find the current procedure.
- Answers depend on asking the one colleague who knows the history.
- Old and current versions of the same policy appear in search results.
What changes
- Answers that link back to source documents
- Less repeated searching for procedures
- Knowledge gaps visible to the people who maintain it
The practical details.
What’s included, what it connects to and how it works.
How this foundation works.
- Ask a work question
- Search permitted source material
- Return an answer with references
- Flag gaps for the content owner
How far can we take it?
A starting point
One maintained knowledge collection, staff access and source-linked answers. Review sample questions and identify who owns document updates before launch.
Additional work to consider
Permissions inherited from several repositories, scanned archives and multilingual search need additional source and retrieval testing.
What can it connect to?
- Approved document folders
- Internal procedures and reference material
- Staff sign-in and access groups
- Source refresh and indexing
We’ll check what your existing tools let us access before including a connection in the plan.
Will it show where an answer came from?
That is part of the proposed scope: answers should link to the supporting document so staff can check the wording and context.
What if two documents disagree?
Agree which source takes precedence and who maintains it. If the conflict cannot be resolved from those rules, the assistant should surface it rather than choose silently.
Start with the problem.
No brief or technical diagnosis required.
Tell us what's stuck